We are currently advertising for an additional part-time administrative officer at our Boundary House, Hanwell office. Anyone interested should email a CV and covering letter to Robin Jones, Executive Director for Professionalism & Education at jonesr@staff.iap.org.uk. The details of the post are: Job description: The key duties of the post are to:- General 1. help maintain and develop the business of the Institution; 2. deal with incoming communications by letter, fax, email and telephone; 3. maintain computer records and the filing system; 4. keep the office stocked with necessary supplies; 5. deal with visitors; 6. make tea and coffee; 7. provide cover for other Administrative Officers while away; 8. provide secretariat services to the President, Officers and Executive Directors of the Institution; 9. route enquiries to the right voluntary or salaried colleague. Membership Registry 1. send subscription invoices and reminders; 2. follow up invoices and reminders by letter, fax, email and telephone; 3. process payments as received; 4. maintain payment records; 5. respond to membership enquiries received by letter, fax, email and phone; 6. mail information packs and follow up, as appropriate; 7. process applications; 8. contact applicants, referees and potential members. Support for Regions and Communities of Practice 1. provide secretariat support for Regional and Principal Fellows; 2. support and promote regional activities and events (by arranging marketing material and facilities, etc); 3. support online initiatives; 4. liaise with and co-ordinate the activities of Regional and Principal Fellows. Event Support 1. undertake event management (for events such as the annual symposium and members’ conference); 2. arrange venues, accommodations and catering; 3. handle bookings and take payments; 4. promote events. Other Duties 1. assist with Council and Executive Board meetings, conferences and other activities, as required; 2. facilitate membership services; 3. take minutes of Council, Executive Board and other Institution meetings, as required. Responsible To: Operations and Finance Director Responsible For: Office Administration, Event Support and Membership Register Salary: £10,800 per annum (with increases for inflation) Hours: Typically Four Hours per Weekday (times by negotiation with occasional work over weekends) Holidays: Statutory Days plus Twenty-Five Days (some of which must be taken between Christmas and New Year when the office is closed, with other dates by negotiation such that the office is always staffed during opening hours as from time-to-time decided) Probationary Period: Six Months